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Accounting and Payroll Coordinator

Location : Lakeland
Job Type : Full Time
Reference Code : 8810
Compensation : 21.50 USD/HOUR
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Construction
Job Category : Accounting/Auditing

Job Description :


The Accounting & Payroll Coordinator will be responsible for the following functions:


o Prepares weekly payroll utilizing Dataforma, Timberline, and Excel to update job costs in Timberline and prepare a properly formatted file which is then sent to payroll provider for payroll processing.

o Review preliminary payroll report from payroll provider and report any errors and/or omissions to payroll provider (weekly)

o When payroll providers preliminary report is 100% accurate, email final approval to payroll provider (weekly)

o Calculate monthly commissions for VP approval; once approved, include commission information in payroll communication to payroll provider.

o Prepare and distribute payroll reports for management.

o Calculates inter-departmental payroll expense and enters journal entry into Timberline (monthly).

o Enters summary payroll journal entry (from payroll provider) into Timberline

Credit Cards and Working Capital (American Express & Capital One)

o Pays vendors by credit card as directed by Controller; clears payables invoices in Timberline

o Collects credit card receipts from all departments & enters transactions into Timberline (weekly)

o Reconciles credit card statements to Timberline (monthly)

o Enters AmEx Working Capital borrowings and interest expense into Timberline (as needed); reconciles AmEx Working Capital statement balance at month end

o Process customer credit card payments as needed

Accounts Payable

o Schedule electronic payments
Ford (month in advance)
Ally (month in advance)

WEX (monthly)

o Reconciles and calculates departmental allocation for monthly invoices:

Enterprise Fleet Management


o Enters Major Roofing Vendor payables invoices into Timberline

o Enters non-MRV vendor invoices into Timberline as needed

o Prints checks as needed

o Reconciles monthly vendor statements to Timberline

Vehicles (as needed)

o Processes new vehicle purchases and disposals, including updating insurance carrier, ensuring insurance cards are in place, updating Sunpass, and updating a master vehicle excel spreadsheet.

o Enters new vehicle purchase into Timberline accounting system as Current Year Addition.

o Prepares monthly vehicle Repair and Maintenance reports for VP.

Warehouse Withdrawals

o Processes data download from Inflow program, revises and formats file in Excel, and imports finalized spreadsheet into Timberline (weekly by Tuesday prior to Thursday job cost meetings)

Accounts Receivable

o Working knowledge and back-up person for the following:

Depositing customer payments (checks) using Remote Deposit Capture

Accepting and processing customer payments by credit card

Posting customer payments to clear open invoice amounts in Timberline and Dataforma

Customer billing and follow-up

Year End CPA Review (annual)

o Maintains and reconciles Current Year additions required for annual review (monthly)

Liability Insurance Audit (annual)

o Keeps track of actual payroll expense to estimated payroll expense for each rating category, with the purpose to estimate the policy year-end audit surplus or shortfall (monthly)

o Calculates and summarizes Subcontractor totals and maintains Certificates of Insurance required for the audit (annual)

Workers Comp Audit (annual)

o Prepares all reports required by carrier for audit, including payroll tax returns, workers comp reports, and COIs (subcontractor certificates of insurance)


o Maintains a running total of purchases of selected vendors and provides report to VP every 3 (three) months

Required Qualifications :

  • Must have a minimum of 1 year of experience

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Alexis Echeverria
3842 S. Florida Ave. Lakeland FL 33813